Personal Assistant

Company Description

NBCUniversal is one of the world’s leading media and entertainment companies in the development, production and marketing of entertainment, news and information to a global audience. NBCUniversal owns and operates a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group and world renowned theme parks. NBCUniversal is wholly owned by Comcast Corporation.

UP Content Group is an independent mini-studio within the infrastructure of NBCUniversal. With offices around the world and central headquarters in London, the UP Content Group discovers, acquires and produces a diverse range of quality content across a multitude of genres (film, stand-up comedy, TV drama/sitcoms, music, sports, documentary, family entertainment, events & special interest) for global distribution. It’s multiplatform sales & distribution footprint includes theatrical, physical, digital (SVOD & Transactional), TV (Free & Pay) as well as consumer products. The business uniquely focuses on managing talents, partnerships, brands and titles across all rights and across their full lifecycle. It is a business rooted in Artists and repertoire (A&R) culture, driven by relationships, innovation and ambitious growth plans.

Universal Pictures Content Group has just launched 3 values; Our Relationships Matter, We Like Ideas & United We Succeed.

Job DescriptionPosition Purpose

This role provides proactive administration support to the SVP Marketing and Senior Commercial Officer, enabling them to carry out their roles efficiently and effectively. Key tasks include, but are not limited to, the following activities:

Diary / Travel Management

• 
  Complex diary management: ensure all diaries are managed efficiently and effectively, scheduling meetings, and liaising with other PAs and senior managers
• 
  Organising travel plans: booking all aspects of trips, providing itineraries and suggesting efficient ways of travelling/ planning meetings
• 
  Acting as first point of contact – hosting visitors, liaising with members of the Senior Management Team, etc
• 
  Ensure that all travel expenses are submitted and processed in NBCUniversal T&E system timely and accurately

Team Meetings / Conference / Event Management

• 
  Thinking ahead and planning meeting requirements –ensuring agendas / rooms / IT (including conference calls and teleconference) etc set up
• 
  Co-ordinating and booking meetings/ away days/ lunches/ conferences for internal and external meetings, as required
• 
  Arrange conference meetings which involves choosing venues, coordinating timings and all relevant requirements associated

General PA duties

• Proactively manage all administrative tasks, such as filing, organising gifts, minute taking for team meetings and filling in compliance logs
• 
  Build strong relationships with other PAs in the group, support each other & provide cover during times of annual leave
• 
  Produce PowerPoint presentations as required
• 
  Raise Purchase Orders in line with company requirements
• 
  Liaising with other internal departments, as required
• 
  Provide general team admin support as required
• 
  Updating and managing document databases as required
• 
  Set up new starters through myTechnology and liaise with IT for all equipment needs.
• 
  Working with Events & Communications manager to assist with Internal and External Events e.g. Staff Forums, away days

Qualifications

• 
  Solid experience working at Personal Assistant level. Ideally experience working in an international environment
• 
  Skilled super user of outlook and proficient in PowerPoint and Excel
• 
  Strong interpersonal skills, able to work with people at all levels in the organisation
• 
  Able to manage multiple stakeholders, strong communication skills & ability to pro-actively prioritise tasks across both line managers’ needs
• 
  Can-do attitude, positive, honest, reliable and energising
• 
  Be available and approachable
• 
  Able to plan work on his/her own initiative and to tights deadlines
• 
  Excellent project management skills
• 
  Excellent verbal and written communication
• 
  Strong numerical skills
• 
  Excellent attention to detail
• 
  Self-starter
• 
  General interest in media & content a plus

Additional Information

NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access nbcunicareers.com as a result of your disability. You can request reasonable accommodations in the US by calling 1-818-777-4107 and in the UK by calling +44 2036185726.