Flight Crew Training Planner

Luxaviation delivers excellence in a comprehensive range of business aviation services tailored to our clients and partners. We are dedicated to safety and strive for creating a fulfilling workplace through cultivating genuine, open and engaging relationships with passionate colleagues.

Business Aviation Training Solutions, a division of Luxaviation Group is looking for Flight Crew Training Planner to ensure that flight crew training, both in house and/or with contracted training facilities is planned, scheduled, delivered and recorded in compliance with statutory requirements and applicable Operations Manuals Part D.

Key Responsibilities

• Plan and book all ground and simulator training events for flight crew.
• Manage any required changes to established bookings, liaising between pilots and training providers as required.
• Track and maintain the validity of crew training documentatio
• Maintain training activity records using Excel, SharePoint, webforms and other applications as directed.
• Produce weekly reports to the Department Manager and NPs as required.
• Establish and maintain a sound knowledge of regulatory requirements for flight crew.
• Liaise with NP Crew Training staff for pilot licence and type rating queries / issues.
• Liaise with all internal Departments and external Training Providers.
• Manage the Local Procedures Manual and update procedures, as required.
• Perform internal audit and quality checks.
• Support external compliance audits.
• Complete daily invoicing tasks.
• Support the Manager in completing training revenue forecasts and other budgetary planning tasks.
• Administer the Group’s e-learning system for crew, creating accounts, responding to queries and ensuring the system is operational at all times.
• Complete ad hoc projects and tasks when assigned by the Manager.

Person Specification

The following qualifications, experience and skills are essential:

• Experience using Microsoft Office applications such as Microsoft Excel & SharePoint
• Exemplary work ethic and innate proactive nature


• Strong multitasking and time management skills


• Strong organisational and time management skills


• Ability to communicate on all levels with internal staff and departments and external clients, such as Training Providers


• Excellent inter-personal skills


• Excellent customer facing skills


• Confident and professional approach


• Strong and well developed presentation skills


• Accuracy and attention to detail

The following qualifications, experience and knowledge are desirable:

• Previous experience in a similar role
• Experience using SalesForce
• EASA Flight Crew Training Regulation and Requirements
• Intermediate to advanced Excel skills