Assurance & Operational Excellence Coordinator

We Are

Fermilab is America’s premier laboratory for particle physics and accelerator research, funded by the U.S. Department of Energy. We support discovery science experiments in Illinois and at

locations around the world, including deep underground mines in South Dakota and Canada, mountaintops in Arizona and Chile, CERN in Europe and the South Pole.

We are strategic risk takers, innovators, and collaborators. We are engineers, scientists, technicians, administrative professionals. We are over 2,000 employees advancing knowledge for the benefit of humankind. Fermilab has been at the forefront of particle physics for more than 40 years. We build world-leading accelerators and detectors to conduct some of the most advanced particle physics experiments possible. We collect and analyze the data from those experiments with some of the most powerful computers in the world. We conduct this research on a 6,800-acre prairie, 35 miles outside Chicago, a treasure that has been designated a National Environmental Research Park.

The Finance and Procurement Division provides safe, efficient, effective financial and procurement operations in support of the Laboratory's high-energy physics program in accordance with all laws, regulations and US Department of Energy (DOE)

requirements. Within this division the Accounting, Budget and Procurement Departments provide financial and procurement services to support the research programs at the Lab and is responsible for purchasing, recording, organizing, summarizing, and interpreting the financial and procurement activities of the laboratory.

Fermilab’s Finance and Procurement Division seeks an Assurance & Operational Excellence Coordinator. Working under the direction of the Deputy Chief Financial Officer/Chief Procurement Officer (DCFO/CPO), ensures the Fermi Research Alliance (FRA) Finance and Procurement Systems are compliant with the Prime Contract with the Department of Energy (DOE). Develops and maintains the Finance and Procurement Systems (including policies and procedures). Coordinates all audit activities and compliance self-assessments. Leads personnel responsible for support for this function. In consultation with DCFO/CPO, responsible for communication with DOE on compliance matters.

Position

Duties Include

Provide strategic support and leadership to the procurement organization in the capacity of leading other Central Procurement managers or managing the LBNF or PIP-II Procurement teams; develops departmental plans, controls resources and acts as primary procurement contact for FRA projects. Plans and develops subcontracting

requirements, provides guidance and recommendations to Project Managers, project team members, senior Laboratory Managers, and other Laboratory customers, and guides Procurement team members throughout this process. Develops mitigation plans to ensure FRA compliance and self-assessment activities, such as the Balanced Scorecard and DOE Fermi Site Office (FSO) audits. Ensures team compliance with the prime contract and applicable acquisition regulations; analyzes and makes recommendations based on Procurement metrics gathering and reporting. Communicates the Laboratory mission, Procurement goals, specific project acquisition objectives, and support their implementation through the execution of processes that guide the long term and day-to-day operation of FRA Procurement. Communicates essential information between Procurement leadership, project managers and the Procurement staff, in a timely and effective manner. Leads project meetings in conjunction with Project Management, and other project related groups. Continuously interacts with subcontractors. Recommends hiring, training, promotions, reassignments, performance reviews, disciplinary actions, and terminations. Develops and mentors team members for career growth and effective performance. Requires management to and accountability for established Procurement metrics. Provides excellent customer service and meets established customer service goals. Other

duties as assigned. Abides by and is responsible for performing all

duties in accordance with all environmental, health and safety regulations and practices pertinent to this position.

Fermilab Is An

Equal Opportunity Employer and believes a diverse and inclusive environment based on mutual respect is essential to our mission. Fermilab is committed to recruiting and developing the most hardworking people and does not discriminate in employment on the basis of race, ethnicity, color, religion, age, sex, gender identity or expression, sexual orientation, military/veteran status, country of birth, geography/postal code, disability, marital status, parental or gestational status, or other non-merit factor.

Real-id Requirement For Access To Fermilab Campus

Fermilab and FRA requires all members of the public to produce a REAL-ID, or equivalent, to access the Fermilab Campus for interviews or career events. A list of acceptable forms of ID can be found here: https://get-connected.fnal.gov/wp-content/uploads/2021/09/REALID-Documents.pdf If a candidate is selected for an interview but does not possess any of the equivalent documents, we may schedule a virtual interview.